You can download this job description here

ABOUT THE CHOIR WITH NO NAME

The Choir with No Name has been running choirs involving people impacted by homelessness and marginalisation since 2008, and we currently have choirs in Birmingham, Liverpool, London, Cardiff, Coventry, Sheffield and Brighton. We were founded on the premise that singing makes you feel good; it distracts you from all the nonsense in life and helps you to build confidence, skills and genuine, long-lasting friendships. Each choir gets together to rehearse every week and share a meal together at the end of rehearsal. Our values are family, fun, inclusion and integrity.

Job Purpose

We are looking for maternity cover for our part-time Finance and Data Administrator role. As Finance and Data Administrator, you should have a proactive mindset and a positive attitude. You should have some previous administrative experience and a meticulous attention to detail. You will be responsible for ensuring the accuracy of the Choir with No Name’s finances and impact data. We are looking for someone who is comfortable working independently with a helpful and can-do attitude, a quick learner with a calm disposition when under pressure and able to work accurately and to deadlines.

We particularly welcome applicants from people with lived experience of homelessness.

• Reports to: Head of Development (Choir with No Name)

• Hours: avg. 12 hours a week, flexible across the month to account for busier times/finance deadlines

• Location: Work from home (home working allowance given) 

• Salary: £24,722 (pro rata)

• Annual leave: 25 days per year, pro rata, increasing 1 day per year pro rata with each year of service (to a maximum of 30 days)

• Employee benefits: Employee assistance programme, flexible working

• Contract: Fixed term 11-month contract from October

DEADLINE FOR APPLICATIONS: 9am Monday Sept 15th 2025

JOB DESCRIPTION

Invoices and expenses

1. Inputting all expense invoices, staff expenses & petty cash transactions into accounting software (Xero), ensuring everything is coded to the right budget line

2. Issuing invoices for suppliers, ensuring payments are received in a timely manner and recording them in Xero.

3. Sending a monthly reminder to freelancers and choir managers to submit invoices & completed petty cash books in time for month end deadline

4. Saving invoices into SharePoint and ensuring these records are complete and up to date every month

5. Cross checking bank statements with income and expenses, ensuring all transactions are accounted for, identifying missing invoices/receipts and chasing the relevant staff

6. Updating our contact and invoicing details with suppliers and freelancers

Donation administration       

1. Recording all donations & donor info in our donor CRM database (eTapestry)

2. Producing income queries and reports when required

Impact data

1. Inputting member survey data as well as other impact data as needed

2. Producing reports on impact data as needed

Finance reporting

1. Input cash basis income and expenditure into a monthly cash flow spreadsheet and create summaries for Choir Managers

2. Consolidating income data from multiple online donation platforms and in varied formats into a single monthly report

3. Producing month end platform and database income reports for our bookkeeper

4. Support the Head of Development with month and quarter end reporting for the board of trustees.

General administration          

1. Minuting quarterly board and committee meetings

PERSON SPECIFICATION

Knowledge and Skills

Essential

• Alignment with our values of family, fun, integrity and collaboration

• Meticulous attention to detail

• Self-motivated and able to work independently

• Confident with numbers/maths

• Good time management

• Good communication skills

• Excellent knowledge of Excel and use of formulae

• Ability to work to hard deadlines

• Plenty of common sense

• Ability to learn quickly and use initiative to get the job done

• Trustworthy and honest when handling confidential information

Desirable

• Knowledge of basic bookkeeping

• Experience using of online accounting software ie: Xero

• Experience of using donor databases/CRM systems such as eTapestry/Raisers Edge

• Experience using Microsoft 365 programme suite incl. Teams, Outlook, Excel

HOW TO APPLY

In the interest of a non-biased approach to recruitment, all applications will be anonymised before they reach the selection panel.  We are not, at this stage, asking for information about your work experience or education, we are only seeking the answers to questions that will demonstrate the skills required to deliver the role. 

Please follow these steps:

1. Copy and paste the questions below onto a separate Word document and download the Excel test exercise document here onto your desktop (file > create a copy > download a copy), correct the errors and email back with your application questions

2. Answer the questions, trying not to use more than 300 words per question and complete the Excel exercise. 

3. Don’t put your name or any identifying information on either document. 

4. Email the documents as an attachment to hannah@choirwithnoname.org, by 9am on Monday 15th September. Include your phone number in the email. 

5. If you are shortlisted, you will be invited to an online interview on 19th September.

If you have access needs that make any aspect of the application process difficult, please contact hannah@choirwithnoname.org and we will make reasonable adjustments.  You can also use this email address if you have any questions about the process. 

If your answers are among the ones that show the best demonstrations of the skills we’re looking for, we will be in touch to invite you to an interview. If you haven’t been successful, we will inform you by email.    

Thank you so much for your interest in working with us at the Choir with No Name and good luck with your application!

APPLICATION QUESTIONS

Try not to use more than 300 words per question – thank you.  Don’t feel you need to use the full word limit if you can answer more succinctly. 

1. Can you give us an example when you have had to demonstrate close attention to detail in a work or educational context?

2. This role is fully remote, with flexible hours throughout the month (ie. you allocate your hours each week depending on workload). Tell us about how you would prioritise work and ensure that the right stuff gets done in time for deadlines when working independently.

3. Can you give us an example of when you had to use your initiative to solve a problem – this could be in a work, educational or personal capacity.

4. Download the Excel spreadsheet here. You cannot edit the document in the browser, so you must download it to your desktop before editing (file > create a copy > download a copy). There are some formula and formatting errors in the document. Identify and correct the errors, highlighting the corrected cells in yellow and adding details of the nature of the errors on the errors tab, and attach your final spreadsheet to your application email.

NB The spreadsheet includes some more advanced Excel formulae. Please note that it is not required that you know these formulae as training will be provided, but we expect the successful candidate to be able to use initiative to work out how formulae such as these work if presented to them (we recommend Google!)